SAG Board of Directors Meeting

held on Tuesday February 28 at 5:30 p.m. at the 3rd Street Gallery

Agenda

• Budget and Finance Update
• Board members for each committee
• Liaisons
• New Website Policies that need decisions

Minutes

BOARD MEMBERS PRESENT: Curt Gillespie, Anne Owens, Sharon Langfeldt, Hulda Benson, Lorie Merfeld-Batson, Angela Arterburn

ABSENT: Linnea Laurila,

Meeting called to order at 5:05pm by President Curt Gillespie.

BUDGET: Curt updated the Treasurers report on behalf of Linnea: There were some reconciling errors as well as some estimates which changed the starting and budget end balance to the following: SAG has $7.805.00 starting cash for 2012, with a budgeted ending cash of $4,406.00. No other changes were made to other budget categories.

We then went over the Committees and how each Board Member might be able to participate:

Gallery Volunteer Coordinator – Linnea needs help

Hanging Committee – Lorie will get helpers (Sharon L. can help on Wednesdays) Anne will help and possibly Jamie Arterburn

Hospitality Coordinator – Angie thought that possibly Jo Harwig would coordinate this

Workshop/Study Groups – We need to get a program, maybe ask the membership what they would like to see.

Membership Committee – Linnea is working with Kathy Boulle so Kathy can get going on this committee

Grant Scholarship – Charlotte Havey is doing this and Angie is helping her on a couple of the grants.

Art Hullabalo Committee – Angie Arterburn

Plein Air Paint Out Committee – Curt Gillespie

Art In Public Places – Anne Owens. Places now are First Bank, Library and Richard Stermer talked to Curt about Ranchers Roost.

The SAG Board discussed when best to have the General Membership meetings. It was decided to meet the 3rd Tuesday of the Month.

SAG Board meetings – Held the 2nd Thursday of the month at 5:15pm.

Curt went over some aspects of the new website especially areas that require permission:

He went over various aspects of the site. He stayed with the blue that we have now as he felt it was a good color.

a) Blog Post Categories are one area. What categories do we want? For example an Announcement category, a How to category, what other type of information will we post to this site? Blog is 2 Layers deep. Users will need to register. Permission to edit and post to the site needs to be set.

b) Member Profile – Each member’s profile is kept in a separate database so when changes are made to images or the overall look and feel of the web site, members won’t have to re-update everything. This will be transparent to member users.

c) Announcements

1) Call for Entries

2) Meetings

3) ?

d) Feature Artists

e) Member Artists Page – Benefit of belonging to SAG. It was decided that 9 images was a good number as recommended by Paul. Each member artist would have 9. Hulda stated that Gary Bensen felt the volunteers should be able to have more images on their site. It was talked about and decided that everyone would be allowed the same number (9). To do more is harder to track, etc.

1) The member Artists would have their own page.

2) It was suggested that each member could do their own Member page. Felt it would be a good topic at a future membership meeting to have a program on : “ HOW TO DO YOUR MEMBERSHIP PAGE”

The SAG Board is to take a look at the website, Angie will email the login address, come back with any likes and dislikes at the next BOD meeting in 2 weeks. It was decided that the entire BOD should have Administrative right to the website.

Marketing Committee – Decided to put out a ‘fish bowl’ for visitors to put in their Business Cards, so the gallery can build our client list. We would have a monthly drawing which would allow the winner to receive 10% OFF their next purchase. This is something that any one participating in the show already agrees to when they sign their name to the form. Sharon Langfeldt made a motion to accept the ‘fish bowl’ concept as well as the 10% OFF prize. Lorie 2nd. Motion carried.

Announcements:

Curt announced that the Town of Westcliffe is celebrating their 125th Anniversary and are doing a Logo contest. He encouraged everyone to participate, which would give good visibility to SAG.

Hullabaloo – A proposed schedule will be put together and presented in the near future

Meeting adjourned at 6:50 pm.

HOMEWORK – Look at SAG website.

Angie email everyone link

THANKS FOR COMING!

Next SAG Board of Directors meeting Thursday, March 8, 2012.

Respectfully submitted,

Angela Arterburn

Secretary – SAG